Timesheet Calculator
Free weekly timesheet calculator: daily start, finish and break times, totals in decimal hours and gross pay, plus CSV download and a printable sheet.
Total hours this week
40 hThis timesheet totals 40:00 hours (40 decimal hours) over 5 days, an average of 8 hours a day, which is $1,200.00 gross at $30.00 an hour.
| Days worked | 5 |
|---|---|
| Total (hours:minutes) | 40:00 |
| Total (decimal hours) | 40 |
| Average per day | 8 h |
| Gross pay at $30.00/h | $1,200.00 |
How this was calculated
| Monday: 09:00–17:30 minus 30 min break8:00 = 8 h | 8 h |
|---|---|
| Tuesday: 09:00–17:30 minus 30 min break8:00 = 8 h | 8 h |
| Wednesday: 09:00–17:30 minus 30 min break8:00 = 8 h | 8 h |
| Thursday: 09:00–17:30 minus 30 min break8:00 = 8 h | 8 h |
| Friday: 09:00–17:30 minus 30 min break8:00 = 8 h | 8 h |
| Total: 40:00 = 40 hours over 5 days | 40 h |
| Ordinary pay: 40 h × $30 | $1,200.00 |
| Gross pay for the period | $1,200.00 |
This timesheet totals 40:00 hours (40 decimal hours) over 5 days, an average of 8 hours a day, which is $1,200.00 gross at $30.00 an hour.
Source: Fair Work Ombudsman Last verified How we keep this accurate
How the timesheet calculator works
Enter your name and the week, then each day’s start time, finish time and unpaid break. The calculator totals every day, adds the week in hours:minutes and decimal hours, and multiplies by your hourly rate for gross pay if you enter one. Nothing leaves your browser: the entries live in the page address, so bookmarking or sharing the link saves the sheet.
Download or print
CSV produces a file with one row per day (start, finish, break, hours in both formats), a total row and gross pay, ready for a spreadsheet or a payroll import. Print uses a clean layout with just the timesheet, so it can be signed and filed or saved as a PDF from the print dialog.
What a timesheet needs to show
Fair Work record-keeping rules require employers to record, for employees paid by the hour or entitled to penalties or loadings, the hours worked including start and finish times and any breaks that affect pay. A completed sheet from this calculator contains those fields plus the week’s total and the hourly rate. Keep the CSV or PDF for your own records too; disputes about hours are far easier to settle with a dated sheet.
What this calculator doesn’t cover
- Award penalties for weekends, nights and public holidays, allowances and paid breaks.
- Approval workflows, employee sign-off or payroll integration.
- Multi-week periods (complete one week at a time).
Frequently asked questions
How do I fill in a timesheet?
Record the time you started, the time you finished and the length of any unpaid break for each day, then total the hours for the week. Most employers want decimal hours (7.5 rather than 7:30) and the week's total. This calculator does the totals and produces a CSV or printable sheet you can hand in or attach to an invoice.
Does this timesheet calculator include lunch breaks?
Yes. Enter the unpaid break in minutes for each day and it is deducted from that day's hours. A 9:00 to 5:30 day with a 30-minute lunch is 8 hours. Paid rest breaks should not be entered, because they count as time worked. If your break length varies by day, enter each day's actual figure.
Is there a free printable timesheet template?
Yes. Fill in the calculator and press Print; the print view shows only the completed timesheet with the name, week, daily times, totals and gross pay, with no ads or page furniture. For a spreadsheet version, download the CSV, which opens in Excel, Google Sheets or Numbers and keeps the same columns.
How long must employers keep timesheets in Australia?
Employers must keep records of the hours worked by employees paid by the hour, or entitled to penalty rates or loadings, for 7 years, and must give employees access to their own records. The records must show start and finish times and breaks where those affect pay. A timesheet from this calculator meets the content requirement, but employers need to store it in their own system.
How is overtime shown on the timesheet?
Turn on overtime and set the weekly threshold and multiplier from your award, commonly 38 hours at 1.5 times. Hours above the threshold are shown separately and paid at the multiplier in the gross pay figure. Awards also set daily overtime and weekend or public holiday penalties, which the calculator does not apply; check your award for those.
Can I use the timesheet for a fortnight?
The sheet covers seven days. For a fortnightly pay cycle, complete one week, download or print it, then do the second week; add the two decimal-hour totals for the fortnight. The fortnightly tax calculator can then show take-home pay on the combined gross. A 14-day sheet is on the roadmap.
Sources and assumptions
- Fair Work Ombudsman — Record-keeping (hours worked) — employers must keep records of hours worked for 7 years
- Fair Work Ombudsman — Hours of work
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Embed this calculator on your site
Free for any website. Paste one of the snippets below; the calculator resizes itself, works on mobile and updates automatically when rates change. It shows a small “Powered by AussieCalcs” line underneath.