Payslip Template
Free Australian payslip template that works out PAYG tax, HELP and 12% super from hours or gross pay, checks the Fair Work content rules, and prints to PDF.
Payslip
Employer name
| Employee | Employee name |
|---|---|
| Pay period | 25 September 2026 – 25 September 2026 |
| Payment date | 25 September 2026 |
| Earnings | Hours | Rate | This pay | YTD |
|---|---|---|---|---|
| Ordinary pay | 76 | $40.00 | $3,040.00 | |
| Gross pay | $3,040.00 | $3,040.00 | ||
| PAYG withholding (tax) | −$608.18 | −$608.18 | ||
| Net pay | $2,431.82 | $2,431.82 | ||
| Superannuation guarantee (12%) paid to — | $364.80 | $364.80 |
Fair Work payslip checklist
- ✗ Employer’s name and ABN (if any)
- ✗ Employee’s name
- ✓ Date of payment
- ✓ Pay period
- ✓ Gross and net pay
- ✓ Hourly rate, hours worked at that rate and the amount paid at that rate (for hourly employees)
- ✓ Any loadings, allowances, bonuses, penalty rates, incentive-based payments or other separately identifiable amounts
- ✓ Each deduction: its amount and the name (or name and number) of the fund or account it was paid into
- ✗ Super contributions made or intended for the period, and the fund they are paid to
For this fortnight the gross pay is $3,040.00, PAYG tax $608.18, net pay $2,431.82, and $364.80 super (12%) is paid on top, using 2026–27 rates.
For this fortnight the gross pay is $3,040.00, PAYG tax $608.18, net pay $2,431.82, and $364.80 super (12%) is paid on top, using 2026–27 rates.
Source: Fair Work Ombudsman Last verified How we keep this accurate
How the payslip template works
Enter the employer and employee details, the pay period and the hours or gross for the period. The template works out PAYG tax from the current ATO rates for the pay frequency, adds a HELP repayment if ticked, applies any post-tax deductions, and shows net pay and the 12% super guarantee with the fund name. A checklist next to the preview shows which Fair Work content requirements are met. Press Download PDF to print or save only the payslip.
What a payslip must show
| Item | Detail |
|---|---|
| Employer | Name and ABN (if any) |
| Employee | Name |
| Dates | Pay period and date of payment |
| Pay | Gross and net amounts; for hourly employees the ordinary hourly rate, the hours worked at that rate and the amount paid at that rate; for salaried employees the annual rate as at the end of the period (reg 3.46(3)–(4)) |
| Extras | Loadings, allowances, bonuses, penalty rates, incentive-based payments and other separately identifiable amounts (reg 3.46(1)(g)) |
| Deductions | Each deduction: its amount and the name, or name and number, of the fund or account the deduction was paid into (reg 3.46(2)) |
| Super | Amount of each contribution made, or intended to be made, for the period and the name (or name and number) of the fund. The fund name can be left off a pay slip given within 14 days of the first pay where the employee has not chosen a fund and no stapled fund has been notified (reg 3.46(5), (5A)) |
| Timing | Given to the employee within one working day of payment, on paper or electronically |
How the tax figure is worked out
The period’s gross is multiplied up to a year (× 26 for fortnightly), taxed at the resident rates with the Medicare levy and low income tax offset, then divided back to the period. The fortnightly tax calculator shows the same working in full. Employer payroll uses the ATO withholding schedules, which apply rounding to each pay, so the figure here can differ by a few dollars; for the exact amount use the ATO’s tax withheld calculator.
What this template doesn’t cover
- Leave balances, salary sacrifice, reportable fringe benefits and termination payments.
- Award-specific penalty rates and allowances (enter them as lines).
- Single Touch Payroll reporting, which employers must do through STP-enabled software.
Frequently asked questions
What must a payslip include in Australia?
Under the Fair Work Regulations a pay slip must show the employer’s name and ABN, the employee’s name, the date of payment, the pay period, gross and net pay, the hourly rate and hours for hourly employees, any loadings, allowances, bonuses or penalty rates, each deduction with its amount and the fund or account it went to, and the super contribution amount and fund. It must be issued within one working day of payment.
How is the tax on a payslip calculated?
Employers withhold PAYG tax using the ATO’s tax tables for the pay frequency. This template estimates it by annualising the gross pay, applying the income tax rates, Medicare levy, low income tax offset and any HELP repayment, then dividing back to the period. That lands within a dollar of the ATO tables around $85,000 a year but up to about $12 a fortnight under them at $45,000 (the tables approximate the low income tax offset); use the ATO tax withheld calculator for the exact withholding figure.
How much super should be on a payslip?
The super guarantee is 12% of ordinary time earnings from 1 July 2025, paid by the employer into the employee’s fund on top of wages. The payslip must show the amount for the period and the fund it is paid to. On $3,040 gross that is $364.80. Overtime is generally excluded from ordinary time earnings, so add overtime as a separate line if super should not apply to it.
Can I use this payslip template for a casual employee?
Yes. Enter the hours and the casual hourly rate (including the casual loading, usually 25%). Casuals accrue no annual or sick leave, so there is nothing to show for leave balances. The payslip content rules are the same: employer ABN, hours and rate, gross, tax, net and super, issued within one working day of the pay.
Does the payslip need to show leave balances?
No. Fair Work does not require leave balances on a pay slip, although many payroll systems include them and employees can ask for them. What is required is the pay period, payment date, gross and net pay, rates and hours, allowances and deductions, and super. This template covers the required items and lets you add allowances and deductions as separate lines; name each deduction by the fund or account it is paid to.
What does “no tax-free threshold” mean on a payslip?
An employee claims the $18,200 tax-free threshold from one employer only, on their tax file number declaration. A second job is taxed without it, so more tax is withheld each pay. Untick “tax-free threshold claimed” to estimate the higher withholding; the extra is reconciled at tax time when all income is added together.
Is a payslip generated here a legal record?
It contains the required content, but the employer is responsible for keeping pay records for seven years and for the accuracy of the figures, including using the ATO withholding tables for actual PAYG amounts. Treat this as a template for small employers, contractors checking their own pay, or anyone who needs a clear example; payroll software or a bookkeeper remains the safer option for ongoing payroll.
Sources and assumptions
- Fair Work Ombudsman — Pay slips — what a pay slip must contain and the 1-working-day rule
- Fair Work Regulations 2009, reg 3.46
- ATO — Tax rates for Australian residents
- ATO — Super guarantee percentage